Industry: Professional Cinema Sound Speakers
Apps Implemented: CRM. Sales, Purchase, Inventory, Manufacturing, Invoicing, Website, eCommerce
Number of Users: 4
The beginning of VCL Sound Experience’s dates back to the early eighties, when Mr. Luis Wassmann began manufacturing the Multikino 35mm cinema projectors in the family company. His product was unique as he managed to deliver a fantastic product at a low cost, which quickly made the Multikino series a huge success worldwide for small to medium cinemas. Since then Luis has come along way and now VCL Sound Experience designs, manufactures and markets, two successful brands; LW Speakers and Aurea.
A Paper-Based System Limits Growth Possibilities in a Digital Era
In 2004, after gaining several years of experience in the business, Luis Wassmann decided that it was time to venture out and start his own company. Two years later, VCL Sound Experience was formally established. The company started off with one brand, LuisWaSSmann, which later became LW Speakers, and then in 2015 they had added their second line of speakers, Aurea. As the company grew they realized that in order to maintain efficiency and continue growth, their business management system had to change. Before starting the implementation of Ygen in 2014, the company faced numerous problems because they were running their entire operation with a mixture of an Excel and paper-based system. Using their outdated system some of the issues the company faced included;
Having too many papers and spreadsheets to work with, meant that they often faced the issue of accidentally duplicating documents such as sales orders, invoices, etc., plus there was a risk of misplacing or losing important information.
With their excel and paper-based system they were unable to correctly track their sales orders.
Customer management became a hassle as the company grew, since they kept track of their customers on paper, which meant they could not locate and extract information quickly, but instead had to sort through a stack of papers.
It was impossible to extract accurate statistics and reports from a system comprised of hundreds of paper documents.
Manufacturing orders were made in Excel and passed on to the factory, and without any product references or connection with the inventory, it was difficult to keep track of what was in stock and which components had to be ordered from their suppliers.
A Step-By-Step Approach Ensured a Rapid Adoption of the Ygen Solution
VCL Sound Experience had long outgrown its paper-based system and wanted to digitalize the whole company in order to be able to keep up with today’s industrial and technological standards. In order to achieve their objectives and marketing needs, several strategic actions were needed, and Ygen played a huge part in the process. The key was to digitalize all their processes. VCL Sound Experience started using Ygen with only 2 users and a few apps, and they soon realized the value of Ygen and how good a fit it was for them, and then expanded incrementally. Phase one was to implement the core apps needed for their internal processes; Ygen Purchase, Inventory, Manufacturing, Sales and Invoicing. Phase two involved bringing the new digital process to their customers, so the next step was to implement; Ygen CRM, Website and eCommerce.
Having everything standardized and with Ygen minimizes the risk of information getting lost and duplicates being made.
With Ygen Manufacturing they can now generate manufacturing orders which are sent directly to the factory. Thanks to the integration with Ygen Inventory, they’re able to keep track of their stock and make sure that suppliers are notified in time and with the correct order information.
As the sole distributor of Italian composed quality speakers in Spain, using the Ygen eCommerce app they run their online store and manage to sell their products throughout the country.
Going Digital with Ygen Paves the Way to Further Success
After implementing Ygen, VCL Sound Experience immediately felt a huge impact. Their system had undergone a complete change and now every process was standardized - everything from quotations and sales orders, to manufacturing and invoicing. With a simple integrated system, they no longer face the issue of stumbling upon duplicates or several different versions of the same information in their outdated system. Having a fully integrated system has also made it easier for all managers and operational employees to have access to relevant documents, which has dramatically reduced the hours spent in status meetings, updating everyone on the current situation.
VCL Sound Experience really felt and appreciated the advantages of a digital management system. Now they are able to access any information they need 24/7, from any location and any device. This means that people are now capable of working from any location and hardly any physical storage space in the office is needed as everything has moved to a cloud, which also allows them to cut costs as less office space is needed. Implementing Ygen has been a great move for VCL Sound Experience, and assisted them to further continue their growth.